To generate Form16, perform the following steps:
- Part A: This file contains the details of tax deduction and challan deposit. Go to the Part A section to upload the Part A files collected from TRACES to greytHR. View employee count of pending or uploaded forms and employee names. Know more about the uploaded Form 16 files under Details.
- Part B: this file contains income details. Go to the Part B section to generate and sign Part B of Form 16 from greytHR. View employee count of pending or uploaded forms and employee names. Know more about the generated Part B files under Details.
To generate Form 16, navigate to the Form 16 Options page from, Payroll > Admin > Form 16. Then click Settings appearing in the right-hand corner of the page. You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.
When on this page, you can,
- Generate Part A
- Generate Part B
Generating Part A
Perform the following steps to generate Part A:
In the Form 16 page, under the Part Asection, click Upload.
In the Upload page, click Upload File to upload the zip file. The uploaded file appears on the View page.
Click Next to generate Form 16 Part A. A success message appears prompting you that Form 16 is successfully generated. (If you choose to merge Part A and Part B, then Part B is generated within the Part A wizard itself).
- In the Generated (Part B) page, select the generated details.
In the Sign page, log on to the Digital Signer. (Download the greytHR Digital Signer if you are signing the Part B files for the first time in greytHR).
Follow the process of Digital Signer to publish the files.
In the Publish wizard, select the status as Signed from the Status drop-down list to view the employees whose Form 16 is ready to publish. (You can publish to Employee Portal or email to required employees from this page or from the Form 16 landing page).
Click Finish to exit the wizard.
Generating Part B
Perform the following steps to generate Part B:
In the Form 16 page, under the Part B section, click Generate to start the Form 16 Part B wizard. (If you choose to merge Part A and Part B, then Part B is generated within the Part A wizard itself).
In the Generate page, select an existing batch or click Generate New Batch.
- Follow the steps in the wizard to generate Part B and sign the Form 16 files. Once the Form 16 files are signed, you can then publish the files through the greytHR Employee Portal or email.